Image of the Ballroom (speaker setup) at Vancouver Island Conference Centre

Plenty of room to move

The Vancouver Island Conference Centre’s flexible space allows you to set up for a plenary session in half of the ballroom, move to break-out sessions in adjacent meeting rooms, then return to the ballroom for a banquet-style meal. Any pre-function registration area can quickly transform into a refreshment lounge. see the floor plan

Set-up types

Get a quick look at sketches of the six most common seating configurations to determine which works best for your group.


Makes the most of the meeting room space. Theatre style set-up is best for larger audiences, shorter presentations (2 hours or less) and when the audience isn’t required to take many notes.


Tables are arranged to face the front of the room, with one or more speakers at the head. Ideal for note taking, with the presenters providing information and some interaction with the audience.

U Shape

Best for small groups that require interaction between the presenter and the audience. Allows for interaction and dialogue between audience members.

Hollow Square

For smaller sessions that do not have one designated leader, the Hollow Square set-up provides plenty of workspace for each person.


Used for functions and events. Round tables seat 8 - 12 people.


Ideal for networking or social gatherings. Encourage movement and flow of traffic through the space.