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Conference Centre Facilities

Designed with flexibility in mind.

An inspiring space spurs good ideas. It fosters memorable moments. It leaves a lasting impression. And that's what the new Vancouver Island Conference Centre in Nanaimo is all about. Function spaces can be turned into salons, meeting rooms, tradeshow floors and pre-function areas. The entire facility may be rented exclusively or modules of function spaces will allow several events to be accommodated at the same time. Book Your Conference Today by calling 1-866-430-MEET or email us meet@viconference.com.

The Vancouver Island Conference Centre is an ideal space for up to 1,300 delegates attending meetings, conferences and events. One level below is the new Nanaimo Museum, a unique venue for receptions and dinners. The entire complex, dubbed the Port of Nanaimo Centre, features three levels:

Module 1: Conference & Auditorium Level

  • 13,697 sq. ft. ballroom divisible into four salons, ideal for meetings, exhibits and banquets
  • Five multi-purpose meeting rooms, all with windows, ranging from 668 - 1,004 sq. ft.
  • A spacious pre-function area perfect for registration, receptions, refreshment breaks and exhibits
Module 1 Sq.Feet Sq.Metres Theatre Class room Hollow Square U-Shape Banquet Reception Exhibits 8'x10'
Mt Benson Ballroom 13,697 1,272 1,200 640     960 1,340 84
Mt Benson Ballroom A 2,275 211 180 88 68 72 140 220 14
Mt Benson Ballroom B 2,269 210 180 88 68 72 140 220 14
Mt Benson Ballroom A/B 4,544 422 380 192     320 440 28
Mt Benson Ballroom C 4,623 429 400 200     320 450 28
Mt Benson Ballroom D 4,530 420 400 192     320 450 28
Lantzville Room 921 85 76 42 30 22 50 80 5
Millstone River Room 770 71 65 36 26 20 50 50 4
Departure Bay Room 1,337 124 112 60 48 42 80 100 6
Departure Bay Room A 668 62 56 30 24 18 40 50 3
Departure Bay Room B 668 62 56 30 24 18 40 50 3
Duke Point Room 1,004 93 76 45 30 22 60 80 3
Newcastle Island Lobby 7,368 684           400 20

Module 2: Shaw Auditorium

  • 200-seat Shaw Auditorium wired with the latest technology
  • A 1,868 sq. ft. multi-purpose meeting room, divisible into two rooms
  • A pre-function area that flows to an outside terrace area ideal for refreshment breaks
Module 2 Sq.Feet Sq.Metres Theatre Class Room Hollow Square U-Shape Banquet Reception Exhibits 8'x10'
Shaw Auditorium 2,598 241 Contains tiered seating for 200
Nanaimo River Room 1,868 173 120 84 66 60 120 180 11
Nanaimo River Room A 955 88 64 42 34 28 60 90 6
Nanaimo River Room B 913 84 60 39 32 25 50 88 5
Piper's Lagoon Lobby 3,715 345           200 7
Douglas Rispin Room Permanent Boardroom Set-up for 10 people

Module 3: Museum Level

Houses the 16,000 sq. ft. Nanaimo Museum as well as retail shops accessible from the street. Not only will it be an attraction featuring the history and heritage of Nanaimo and Vancouver Island, but it will also offer unique, versatile space for receptions and dinners. This level also provides a distinct module of meeting space:

  • A 2,658 sq. ft. multi-purpose meeting room, divisible into two rooms
  • A pre-function area that accesses Commercial Street and downtown's unique shops and restaurants
  • A business centre available to both event organizers and delegates
Module 3 Sq.Feet Sq.Metres Theatre Class Room Hollow
Square
U-Shape Banquet Reception Exhibits
8'x10'
Dodd Narrows Room 2,658 246 143 132 80 64 143 143 16
Dodd Narrows Room A 1,421 132 130 63 44 36 80 135 8
Dodd Narrows Room B 1,237 114 120 54 40 32 70 125 7
Meeting Pre-function 1,686 156           143 4

Parking Level (Lower Level Gordon Street)

Houses the parking garage accommodating 300 parking spaces. This level also provides exhibitors freight elevator access to the Conference and Auditorium Level.

Port Theater Contains tiered seating for 800

The adjacent Port Theatre with 800 seats can be accessed for larger general sessions, meetings and symposia. Attendees and families may also enjoy a live performance in one of Canada's leading performing arts centres.

More event space

The Vancouver Island Conference Centre is within walking distance to many of the guestrooms available in Nanaimo. All hotels provide supplemental function and exhibit space for larger events.

A great event often includes a unique cultural experience, and Nanaimo has plenty of options. Here are a few venues that will give delegates a taste of the local colour in Nanaimo and beyond.

  • The new Nanaimo Museum, Located within the conference complex; ideal for everything from intimate receptions to public galas.
  • Art galleries, museums and restaurants, Within walking distance; small and large groups hosted for various functions.
  • Newcastle Island, Accessible by passenger ferry (5 min.) from Nanaimo's inner harbour; a dramatic setting for fully catered receptions and banquets.
  • Dinner theatre, In the town of Chemainus (35 min. south); an entertaining night out at the Chemainus Theatre.
  • Quw'utsun Cultural Centre, In the town of Duncan (45 min. south); a traditional native experience.

Let us help

Centre sales staff will be pleased to assist conference and event planners in securing additional function space or block-booking guestrooms for delegates and event attendees. Whether your group requires 50 or 500 guestrooms per night, let us research accommodation options suitable to your group's needs.

If you're planning off-site functions or partner programs, we'll refer you to destination management companies and event organizers who can assist you with the details.

Book Your Conference Today!
Tel: 1-866-430-MEET
meet@viconference.com

 

   
  Vancouver Island Conference Centre
101 Gordon Street, Nanaimo, British Columbia, V9R 5J8 Canada
Tel: 250-244-4050 Toll Free: 1-866-430-MEET • Fax: 250-244-4055 meet@viconference.com
© City of Nanaimo. Managed by Atlific Hotels.